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10 Reasons to Outsource Payroll

Posted on 22 June 2009 by Allgen Financial

Few business owners or managers will cite payroll management as one of their favorite tasks. But, when does it make sense to outsource payroll operations? Here’s a quick look at the top reasons that businesses turn to payroll-services providers.

1. Cost. Big businesses can afford to maintain big payroll departments. For small businesses, however, an in-house payroll service is a money burner. There’s a very good chance you can save money by outsourcing your payroll operations. Figure out how many hours your employees are devoting to payroll-related activities and calculate how much you’re spending. Be sure to factor in the money your business spends on purchasing, printing and distributing checks, creating tax documents, and the like. Compare the amount to the plans offered by several payroll-services providers. You’ll probably be surprised by the result.

2. Productivity. Payroll management is a time-consuming activity. With this burden removed, your employees can focus on doing more productive things.

3. Accuracy. Payroll mistakes can be painful, angering employees and — more ominously — the government. A good payroll-services provider is far less likely to make a serious error than your in-house staff. Furthermore, if a big mistake is made, you can seek restitution from the provider — something you can’t do with your own employees.

4. Redundancy. In-house payroll activities are as reliabe as the people doing the work. With a payroll service, output speed and quality won’t vary when vacations or illnesses arise. You also won’t have to spend time helping new hires understand your business’s payroll system.

5. Speed. Since payroll-services providers are specialists with vast technical resources at their disposal, they can process even the most complex payrolls at lightning-fast speed. Unlike most employers, they can also accommodate a temporary influx of seasonal workers without acquiring new systems that will remain dormant the rest of the year.

6. Expertise. A good payroll-services provider will know all the ins and outs of payroll-related tax laws and regulatory mandates on the federal, state and local levels. Your employees could try to achieve the same level of understanding, but it would take a considerable investment in time and effort.

7. Accountability. If checks are delayed or paperwork is mishandled, it’s the payroll-services provider’s responsibility to fix things. If the provider can’t (or won’t) remedy the situation to your satisfaction, you have recourse. You can switch to another service provider in a snap. Try firing, hiring and training an in-house payroll staff in anything less than several weeks.

8. Flexibility. Boring, repetitive payroll work is like an anchor on your business. Your staff, when freed of rote payroll responsibilities, will be free to focus on other, more creative work.

9. Oversight. Do you have the time and energy to closely supervise your business’s payroll for time and rate abuses and other shady activities? Most payroll services firms have technologies that can spot and alert clients to various types of payroll fraud, such as salary manipulation and “ghost employees.”

10. Peace of Mind. There’s a lot to be said for the security that outsourcing payroll services can bring to a business owner or manager. No headaches, no hassles: You’re left to focus on running a profitable business.

Perhaps you, like many business owners, are ready to make a change to your current payroll process. If so, there are a number of variables to consider during your search for the right service. When you identify the needs of your organization today and in the foreseeable future, you should be able to decide upon a payroll provider which offers the capabilities to support your needs for years to come.

For more information about outsourcing your payroll process, please contact:

Debbie Sonntag
MasterPay USA
8879 West Colonial Dr., #154
Ocoee, FL 34761
(877) 374-1665
dsonntag@masterpayusa.com
www.masterpayusa.com

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